Working for Assisi

Job Description

Job Title   Community & Events Fundraising Officer

Hours of work:   30 hours per week (flexible to include weekend work)

Location of Job:   Working from office at Assisi shop, 60 Main Street, Bangor combined with home working.

Salary:   Pay Band 3 – £ 22,185 – £25,484 pro rata (under review) commensurate with experience

Line Management:   Reporting to the Fundraising & Communications Manager              

Purpose of the role:

The Community and Events Fundraising Officer will be required to manage and promote a number of existing events as well as develop and organise a variety of new fundraising events throughout the year. The post holder will be required to work across all aspects of community and event fundraising, working with individual fundraisers, third party groups, community support groups and volunteers as well as organising large mass participation events.

A dynamic and energetic individual with excellent communication skills is required along with a passion for the cause.  The role is ultimately contributing to Animal Welfare in Northern Ireland and ensuring excellent relationships are developed and maintained and support given to volunteers who give their time to the organisation and offer their support to events.

Key Responsibilities:

• Plan, support and deliver events and activities organised directly by the organisation (including overseeing volunteers) and encourage participation in events organised externally.
• Meet agreed income and productivity budgets/targets through successful management of activities.
• Contribute to the development of income and expenditure plans for the Fundraising Team, as well as monitor and report regularly on individual events budgets and income forecasts.
• Act as first point of contact for all third-party event fundraisers and to offer support where needed.
• Maximise publicity on all fundraising activity within the local area, using internal and external media partners.
• Develop relationships with external partners and networks and ensure that any new networks are identified to maximise fundraising opportunities, including proactively approaching and recruiting support groups to fundraise for the charity and support them with their fundraising activity.
• Promote, support and maximise all third party led events and challenge fundraising initiatives.
• Liaise with the Supporter Care team to ensure the meticulous recording of all personal and financial data relating to community and events fundraising on CRM.
• Proactively approach past third party fundraisers to encourage repeat fundraising.
• Provide effective supporter care, for both participants and events partners/supporters at sponsored or challenge events by letter, email, phone and face to face including development of supporter packs.
• Take responsibility for sending out information packs as requested in a timely manner.
• Deliver talks and presentations to local community groups and organisations and represent the Charity at functions when required.
• Responsible for the planning, administration, registration, recruitment, and standard procedures for events including health & safety and risk assessments.
• To promote and communicate Assisi Animal Sanctuary’s aims, mission, policies and work clearly and effectively.
• Be able to work under own initiative and as part of a team.
• Ensure compliance with policies and procedures around safeguarding, risk assessment, data protection and GDPR.
• Ensure all appropriate, related policies and procedures are kept up to date and distributed as necessary.
• Attend any relevant and appropriate training courses to further develop skills and the role in general.
• Ensure the maintenance of confidentiality in respect of staff, volunteers and supporter records and all information relating to the Charity.
• Promote and foster the organisations reputation and standing within the community as well as with private, statutory, and voluntary sector agencies and organisations.
• Help with any other activities deemed suitable.

Collaborative working

• Work closely with the management team and external suppliers to learn and share knowledge.
• Contribute to the development and delivery of the overall Fundraising Strategy.
• Maintain confidentiality in relation to all supporter information during employment with the organisation and in any subsequent employment.
• Always present and portray a positive and professional image which promotes Assisi’s vision, aims, values and objectives.
• Adhere to all Health & Safety responsibilities and procedures to minimise risk in line with the organisations Health & Safety Policies and full risk assessments carried out as necessary.
• Actively promote diversity and equality within area of remit and across the organisation.
• Undertake any other special projects or duties, which may from time to time be requested and which are commensurate with the duties and responsibilities of the post.

Person specification

• Ability to cultivate a positive, supportive and inclusive atmosphere.
• Excellent communication and interpersonal skills with the ability to motivate and inspire.
• Excellent written and spoken English with a confident and professional manner on the phone, by email and face to face.
• IT literate with good knowledge of Microsoft Office and database/CRM systems.
• Excellent time management and ability to work to tight deadlines.
• Ability to work effectively as part of a small team and to take initiative when appropriate.
• Excellent organisational skills, strong attention to detail and a high level of accuracy.
• Ability to organise own workload and adapt to changing demands in a busy environment.
• Energetic, enthusiastic, self-motivated and committed to working to a high standard.
• Keen interest in Animal Welfare.
• Passionate and committed to the aims and charitable objectives of Assisi Animal Sanctuary.
• Flexible and adaptable approach to work with the ability to remain calm and work under pressure.

 Other

• This role will require you to work outside of normal working hours, including evenings and weekends throughout the year at various events. It is a requirement of the post holder to be present, occasionally alone, in charge of or in assistance at out of hour functions. Attendance to be agreed with the Fundraising Manager who will allow time off in lieu to be taken as appropriate.
• Full clean driving licence and access to own transport.

To apply for this position, please email fiona@assisi-ni.org for an application pack.

Closing date for applications – 4pm Friday 10th December 2021

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