Working for Assisi

Join our team and help make a difference to  Animal Welfare in Northern Ireland with  Assisi Animal Sanctuary

1 new paid vacancy, 2 volunteer vacancies currently available


Job Description

Job Title   Community & Events Fundraising Officer

Hours of work:   30 hours per week (flexible to include weekend work)

Location of Job:   Working from office at Assisi shop, 60 Main Street, Bangor combined with home working.

Salary:   Pay Band 3£ 22,185 – £25,484 pro rata (under review) commensurate with experience

Line Management:   Reporting to the Fundraising & Communications Manager              

Purpose of the role:

The Community and Events Fundraising Officer will be required to manage and promote a number of existing events as well as develop and organise a variety of new fundraising events throughout the year. The post holder will be required to work across all aspects of community and event fundraising, working with individual fundraisers, third party groups, community support groups and volunteers as well as organising large mass participation events.

A dynamic and energetic individual with excellent communication skills is required along with a passion for the cause.  The role is ultimately contributing to Animal Welfare in Northern Ireland and ensuring excellent relationships are developed and maintained and support given to volunteers who give their time to the organisation and offer their support to events.

Key Responsibilities:

  • Plan, support and deliver events and activities organised directly by the organisation (including overseeing volunteers) and encourage participation in events organised externally.
  • Meet agreed income and productivity budgets/targets through successful management of activities.
  • Contribute to the development of income and expenditure plans for the Fundraising Team, as well as monitor and report regularly on individual events budgets and income forecasts.
  • Act as first point of contact for all third-party event fundraisers and to offer support where needed.
  • Maximise publicity on all fundraising activity within the local area, using internal and external media partners.
  • Develop relationships with external partners and networks and ensure that any new networks are identified to maximise fundraising opportunities, including proactively approaching and recruiting support groups to fundraise for the charity and support them with their fundraising activity.
  • Promote, support and maximise all third party led events and challenge fundraising initiatives.
  • Liaise with the Supporter Care team to ensure the meticulous recording of all personal and financial data relating to community and events fundraising on CRM.
  • Proactively approach past third party fundraisers to encourage repeat fundraising.
  • Provide effective supporter care, for both participants and events partners/supporters at sponsored or challenge events by letter, email, phone and face to face including development of supporter packs.
  • Take responsibility for sending out information packs as requested in a timely manner.
  • Deliver talks and presentations to local community groups and organisations and represent the Charity at functions when required.
  • Responsible for the planning, administration, registration, recruitment, and standard procedures for events including health & safety and risk assessments.
  • To promote and communicate Assisi Animal Sanctuary’s aims, mission, policies and work clearly and effectively.
  • Be able to work under own initiative and as part of a team.
  • Ensure compliance with policies and procedures around safeguarding, risk assessment, data protection and GDPR.
  • Ensure all appropriate, related policies and procedures are kept up to date and distributed as necessary.
  • Attend any relevant and appropriate training courses to further develop skills and the role in general.
  • Ensure the maintenance of confidentiality in respect of staff, volunteers and supporter records and all information relating to the Charity.
  • Promote and foster the organisations reputation and standing within the community as well as with private, statutory, and voluntary sector agencies and organisations.
  • Help with any other activities deemed suitable.

Collaborative working

  • Work closely with the management team and external suppliers to learn and share knowledge.
  • Contribute to the development and delivery of the overall Fundraising Strategy.
  • Maintain confidentiality in relation to all supporter information during employment with the organisation and in any subsequent employment.
  • Always present and portray a positive and professional image which promotes Assisi’s vision, aims, values and objectives.
  • Adhere to all Health & Safety responsibilities and procedures to minimise risk in line with the organisations Health & Safety Policies and full risk assessments carried out as necessary.
  • Actively promote diversity and equality within area of remit and across the organisation.
  • Undertake any other special projects or duties, which may from time to time be requested and which are commensurate with the duties and responsibilities of the post.

Person specification

  • Ability to cultivate a positive, supportive and inclusive atmosphere.
  • Excellent communication and interpersonal skills with the ability to motivate and inspire.
  • Excellent written and spoken English with a confident and professional manner on the phone, by email and face to face.
  • IT literate with good knowledge of Microsoft Office and database/CRM systems.
  • Excellent time management and ability to work to tight deadlines.
  • Ability to work effectively as part of a small team and to take initiative when appropriate.
  • Excellent organisational skills, strong attention to detail and a high level of accuracy.
  • Ability to organise own workload and adapt to changing demands in a busy environment.
  • Energetic, enthusiastic, self-motivated and committed to working to a high standard.
  • Keen interest in Animal Welfare.
  • Passionate and committed to the aims and charitable objectives of Assisi Animal Sanctuary.
  • Flexible and adaptable approach to work with the ability to remain calm and work under pressure.

 Other

  • This role will require you to work outside of normal working hours, including evenings and weekends throughout the year at various events. It is a requirement of the post holder to be present, occasionally alone, in charge of or in assistance at out of hour functions. Attendance to be agreed with the Fundraising Manager who will allow time off in lieu to be taken as appropriate.
  • Full clean driving licence and access to own transport.

To apply for this position, please email fiona@assisi-ni.org for an application pack.

Closing date for applications – 4pm Friday 10th December 2021

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Job Description

Job Title:     Volunteer Meet & Greeter

Hours:     One 2-3 hour shift per week

Location of role:     Assisi Animal Sanctuary, 1 Old Bangor Road, Conlig, BT23 7PU

Salary:     Voluntary

Direct Line Support:     Animal Welfare Manager

Objective of role

Do you love animals but also love engaging with people?  Do you have some free time on your hands?  If so, we would love to hear from you.

We are looking for friendly people to be the first point of contact with our visitors.  You will be there to meet, greet and welcome them to the sanctuary and discuss and understand what they are looking for.

Tasks/Responsibilities

  • Meeting and welcoming visitors to the Sanctuary in a friendly and sociable manner
  • Guide and escort visitors to the reception area
  • Discussing and understanding visitors needs and helping them fill out any appropriate paperwork
  • Diary management – appointment scheduling
  • Liaising and communicating with staff in relation to visitors and appointments
  • Helping visitors connect online to view the animals available
  • Assisting with admin and reception duties during quiet periods

Skills/Experience

  • Excellent social and communication skills
  • Ability to work independently and a part of a team
  • Dependable and committed.
  • Honest and trustworthy
  • Able to use good judgement.
  • Willing to take on tasks under guidance.

Time Commitment

  • Morning and afternoon shifts are available 7 days a week
  • Where possible, we ask that volunteers commit to one 2–3-hour shift per week
  • Hours between 10am and 3pm

Benefits for You

  • Interaction with the animals, staff, visitors and fellow volunteers
  • Gain experience of working as part of a team and of working on your own
  • Follow a training plan and receive feedback
  • Share in the joy felt when shelter animals are adopted into their loving forever home
  • Gain references and experience for your CV and future job roles

To apply for this position please contact fiona@assisi-ni.org for an application pack.

Closing date for applications 4pm – Friday26th November 2021.

Job Description 

Job Title:  Receptionist with Admin duties

Hours:  2-3 hour shift per week

Location:  Assisi Animal Sanctuary, 1 Old Bangor Road, Conlig, BT23 7PU

Salary:  Voluntary

Direct Line Support:  Animal Welfare Manager

Objective of role

Do you love animals but also love engaging with people?  Do you have some free time on your hands?  If so, we would love to hear from you.We are looking for friendly people to be the first point of contact with people who contact us on the phone.  You will be super organised and be able to take messages and direct people to who they need to speak to.

Tasks/Responsibilities

  • Taking phone calls and answering general questions while taking messages or contacting staff/unit manager for animal specific questions.
  • Listening and taking messages from voicemails, and responding when appropriate and forwarding to the appropriate staff
  • Responding to emails and keeping in contact with bookers to ensure paperwork is being sent and received.
  • Responding to Facebook messages in a timely manner.
  • Logging application forms and contact information onto our rehoming database once it has been agreed that they are suitable re-homers.
  • Logging information of new admittances onto our animal database.
  • Contacting landlords for details and rehoming approval.
  • Taking payment over the phone for rehoming.
  • With staff permission, scheduling bookers for animal meets to ensure there is no crossover between meets.
  • Registering microchips.

Skills/Experience

  • Friendly and polite telephone manner
  • Excellent communication and organisational skills
  • Ability to work independently and as part of a team
  • Dependable and committed.
  • Honest and trustworthy.
  • Able to use good judgement
  • Willing to take on tasks under guidance.

Desireable

  • Computer literate – familiar with Microsoft packages especially email and excel
  • Experience in data input.

 Time Commitment

  • Morning and afternoon shifts are available 7 days a week
  • Where possible, we ask volunteers o commit to one 2-3 hour shift per week.
  • Hours between 9am and 3pm

Benefits for You

  • Interaction with the animals, staff and fellow volunteers
  • Gain experience of working as part of a team and of working on your own
  • Follow a training plan and receive feedback
  • Share in the joy felt when shelter animals are adopted into their loving forever home
  • Gain references for your CV or education
To apply for this position please contact fiona@assisi-ni.org for an application pack.

Closing date for applications – 4pm Friday 26th November 2021.